What information do I need to complete the intent to apply request?
The following information is required to complete an Intent to Apply request.
Please note that the request must be completed and submitted at one time. It cannot be saved and returned to later to complete.
If you have questions about completing this form, please contact Angela Roberts or Susan Davis. This form will be sent to your School Principal or Supervisor who must approve it before further action can take place. Please note: All fields are required. You cannot submit this request until all fields are completed.
Raise this request on behalf of (The name of the grant seeker/person completing the request.)
Supervisor Approval (The name of the grant seeker’s principal or supervisor. This person will have to approve the project for it to move forward.)
Name of Grant (The name of the grant program—not the name of your project)
Funding Agency (The name of the organization sponsoring the grant competition.)
Grant Website (The web link to the grant information, if there is one.)
Overview of the Grant (Please provide a description of the purpose of the grant, not a description of your project. There is a space below to describe your project.)
Proposal Due Date (The date by which the grant must be submitted to the funding agency)
Project Period (if applicable) (The time frame for the project, e.g., 6 months, 1 year, 5 years, etc.)
Estimated Amount of Grant Award (The amount to be requested.)
Are matching funds required? (Matching funds are what additional resources must be allocated for the project. The bottom line is that the granting agency is not going to cover the full cost of the project. Matching funds may be in-kind or cash. In-kind match can be materials/people involved in the project that are not paid using grant funds. Cash match is typically just what it sounds like, additional funds allocated to the project. You will have to have your principal/supervisor’s approval to include matching funds, whether in-kind or cash. If matching funds are required, please consult with the pre-award grants team for guidance on this. The requirements vary from program to program as to what constitutes eligible in-kind/cash match.)
The response options for this question are None, Yes, No, Not sure. None and No are duplicates, but “None” is an embedded feature in the software. If no matching funds are required, either response (None or No) is suitable.
Are personnel positions created? (This references positions that will be grant-funded. You will have to have your principal/ supervisor’s approval to create new positions. If new positions are required, please consult with the pre-award grants team for guidance on this. HR will also have to approve the creation of any new positions.)
The response options for this question are None, Yes, No, Not sure. None and No are duplicates, but “None” is an embedded feature in the software. If no new positions are created, either response (None or No) is suitable.
Project Level (Where the project’s activities will take place. If it is only in one or two classrooms, it is a classroom grant. If it serves multiple grades or many classrooms, it is a school grant.)
The response options for this question are Classroom, Club, District, Multiple Schools, School, or Other. If you select "Other," please provide the relevant information in the "Other" text box.
School(s) involved: (The name of the school(s) participating.)
Overview of the Proposed Project (Provide a description of the plan/project designed for the grant proposal.)
How does this align with the district’s strategic plan? Please check the appropriate category/categories. (All grant projects must align with the district’s strategic plan. If you are not sure how your project will do this, please discuss it with your principal/supervisor and/or contact the pre-award grant team.
The response options for this question are Excellent Student Opportunities, Excellent Staff, Excellent Schools, Excellent Relationships, and/or Excellent Supports. More than one response may be selected.
What is the obligation of the District and the Board for the program/project funded by this grant? (Describe any obligations that will be required, other than fiscal management of grant funds. For example, will someone from the IAKSS district office have to manage the project? If there are no obligations, just state none.)
Will District funds be needed to continue the program after the grant funding period ends? (If the program is designed to continue beyond the grant-funding period, how will it be funded? If district funds will be required, then the response will be yes. When developing your project, please remember to consider how it will be sustained after grant funding ends.)
The response options for this question are None, Yes, No. None and No are duplicates, but “None” is an embedded feature in the software. If no district funds will be required to continue the program, either response (None or No) is suitable.
Will this program involve any building modifications, office/classroom space, furniture requirements, transportation, food services, or technology? (This question pertains to whether any of these Departments may be indirectly involved in the proposed program. For example, will this program require additional space for which furniture/technology will be required? Will a mural be created on a school building wall? Will student transportation for field trips or after-school programs be required?)
The response options for this question are None, Yes, No. None and No are duplicates, but “None” is an embedded feature in the software. If the program will not involve any of these, either response (None or No) is suitable.
Are there any issues for the risk management, safety, or law enforcement departments? (This question pertains to whether any of these Departments may be indirectly involved in the proposed program. If you are unsure about this, please contact the Pre-Award team for assistance.)
The response options for this question are None, Yes, No. None and No are duplicates, but “None” is an embedded feature in the software. If there are no issues that would be relevant to those departments, either response (None or No) is suitable.
Attachment (This is optional. If you have an electronic copy of the grant guidelines or other relevant information, you may include it here. Later in this process, this is where you will attach your proposal.)
Related articles